ºÚÁÏÇ鱨վ

1. Purpose
   The purpose of this policy is to establish the fundamental elements and policies of a comprehensive Human Resources Management Program of the ºÚÁÏÇ鱨վ (ºÚÁÏÇ鱨վ), as authorized by the University System of Maryland (USM) Board of Regents (BOR) on February 13, 2015 and Sections 12-110(a)(1) and 12-111(c) of the Education Article of the Annotated Code of Maryland and intended to achieve the following goals:
   1. The recognition that the employees of ºÚÁÏÇ鱨վ are among ºÚÁÏÇ鱨վ’s most valuable assets;
   2. The recruitment, selection and retention of well-qualified employees, consistent with its commitment to Affirmative Action and Equal Employment; and Ìý
   3. The provision of effective and efficient Human Resources services that support the delivery of high-quality education programs for ºÚÁÏÇ鱨վ and the State of Maryland.
2. Applicability of ºÚÁÏÇ鱨վ Human Resources Policies
   1. ºÚÁÏÇ鱨վ Human Resources policies (ºÚÁÏÇ鱨վ HR Policies) replace and supersede all prior ºÚÁÏÇ鱨վ policies related to personnel and human resources.Ìý Effective July 1, 2017, ºÚÁÏÇ鱨վ and its employees are not subject to Section VII of USM Policies and Procedures, as authorized by the USM BOR on February 13, 2015, except USM BOR VII-5.00 – Policy on Performance Evaluation of the Chancellor and the Institution Presidents of the University System of Maryland, VII-5.01 – Board of Regents Policy on the Five-Year Review of USM Presidents, VII-5.10 – Policy on Associates of the Chancellor and Presidents, VII-9.00 – Policy on Vesting of Certain Rights Upon Implementation of Phase I Nonexempt of the USM Pay Program, and VII-9.01 – Policy on Vesting of Certain Rights Upon Implementation of Phase II Exempt of the USM Pay Program.Ìý Ìý
   2. ºÚÁÏÇ鱨վ HR Policies shall apply to all ºÚÁÏÇ鱨վ regular status employees, including nonexempt, exempt, and overseas staff employees. ºÚÁÏÇ鱨վ HR Policies shall not apply to faculty or contingent status employees unless specifically referenced.
   3. Nonexempt staff employees who are included in the representation of the collective bargaining unit are subject to the Memorandum of Understanding (MOU) between ºÚÁÏÇ鱨վ and such bargaining unit and applicable ºÚÁÏÇ鱨վ HR Policies.Ìý To the extent that there is a conflict between the MOU and applicable ºÚÁÏÇ鱨վ HR Policies, the MOU shall prevail.Ìý The MOU may be modified by the terms of a collective bargaining agreement signed by the President and ratified by the USM BOR under Title III of the State Personnel and Pensions Article of the Annotated Code of Maryland.
   4. All ºÚÁÏÇ鱨վ HR Policies shall apply to employees as specified in the particular policy, except to the extent that a policy provision may be superseded by a change in Federal or State law that creates an inconsistency between the policy and current legal requirements.
   5. ºÚÁÏÇ鱨վ reserves the right to amend the ºÚÁÏÇ鱨վ HR Policies at any time.Ìý Any substantive policy changes are subject to review and approval by the President and USM BOR.Ìý Non-substantive policy changes or changes mandated by law are subject to review and approval by the President.
3. Scope and Authority
   1. General Authority
      On February 13, 2015, the USM BOR delegated to the President the authority to establish the ºÚÁÏÇ鱨վ Human Resources Management Program (the HR Program), in consultation with ºÚÁÏÇ鱨վ’s Senior Executive Team.
   2. HR Policies and Procedures
      The ºÚÁÏÇ鱨վ HR Program shall be governed by ºÚÁÏÇ鱨վ HR Policies approved by the USM BOR.
      1. The ºÚÁÏÇ鱨վ HR Policies shall provide for an appropriate balance between institutional mission and ºÚÁÏÇ鱨վ responsibilities, consistent with Federal and State laws.Ìý
      2. ºÚÁÏÇ鱨վ may develop and adopt procedures to support implementation of the ºÚÁÏÇ鱨վ HR Policies and address human resources management and operational concerns.
      3. The ºÚÁÏÇ鱨վ HR Policies and any applicable procedures shall be made available on ºÚÁÏÇ鱨վ’s website.
4. Authority
   1. Under the general direction of the President or designee and consistent with ºÚÁÏÇ鱨վ HR Policies, the Chief Human Resources Officer (CHRO) is assigned the authority to:
      1. Administer all elements of ºÚÁÏÇ鱨վ’s human resources function;
      2. Develop, revise, interpret and administer policies, procedures, rules, standards and practices to ensure compliance at ºÚÁÏÇ鱨վ, including the authorization of appropriate exceptions where such authority has been delegated by the President or designee;
      3. Appoint or serve as the lead negotiator for ºÚÁÏÇ鱨վ collective bargaining;
      4. Administer applicable pay and compensation plans;
      5. Develop new and revised job class specifications, including job titles and job descriptions, in the nonexempt, exempt and overseas staff pay programs;
      6. Work in conjunction with USM and State agencies for State of Maryland retirement and health benefit programs for ºÚÁÏÇ鱨վ employees.
      7. Develop, implement and coordinate employee development and training programs;
      8. Carry out other human resources responsibilities and functions as directed by the President or designee;
      9. Delegate functions within the scope of the CHRO’s authority to appropriate members of ºÚÁÏÇ鱨վ’s Human Resources staff; and
      10. Execute appointment letters for regular status employees and contracts with contingent status employees.
   2. Any exceptions, modifications or waivers of the ºÚÁÏÇ鱨վ HR policies must be reviewed and approved by the President or designee.
5. Elements of the ºÚÁÏÇ鱨վ HR Program
   The ºÚÁÏÇ鱨վ HR Program, as embodied in ºÚÁÏÇ鱨վ HR Policies, shall include, at a minimum, the following elements:
   1. Employment
      1. ºÚÁÏÇ鱨վ shall recruit, select, and retain a well-qualified, diverse, competent, innovative and creative work force committed to serve ºÚÁÏÇ鱨վ and the public.
      2. ºÚÁÏÇ鱨վ shall have written procedures to describe the process by which it recruits, selects and appoints employees.
   2. Benefits
      1. ºÚÁÏÇ鱨վ shall offer a comprehensive range of benefits to attract and retain high-quality employees and enhance employee morale and productivity.
      2. The range of benefits shall include:
         1. Those benefits required under State law for State employees, including employees of ºÚÁÏÇ鱨վ; and
         2. Other benefits authorized by the President, upon recommendation of the CHRO.
   3. Compensation
      1. Upon recommendation of the CHRO, the President may approve a ºÚÁÏÇ鱨վ exempt pay program to be applicable to exempt and overseas staff employees. ÌýThe ºÚÁÏÇ鱨վ nonexempt pay program approved by the USM BOR shall apply to ºÚÁÏÇ鱨վ nonexempt staff employees, as amended by ºÚÁÏÇ鱨վ HR Policies.
      2. ºÚÁÏÇ鱨վ’s pay programs shall include consideration of the following:
         1. cost-of-living adjustments (COLA), if permitted by the Maryland General Assembly for State employees;
         2. merit increases;
         3. variable compensation, unless prohibited by law;
         4. salary structures and schedules for various job categories; and
         5. salary adjustments and other compensation-related items.
   4. Performance Review
      1. ºÚÁÏÇ鱨վ shall provide an equitable and valid performance review process that fosters employee development, excellent performance and consistent personnel administration.Ìý
      2. Written performance reviews shall be administered at least annually.
   5. Employee Relations
      1. ºÚÁÏÇ鱨վ recognizes the dignity and rights of its employees as individuals and expects its employees to act with discretion, professionalism and integrity at all times.Ìý
      2. ºÚÁÏÇ鱨վ shall conduct its HR Program consistent with all relevant legal requirements, including federal and state anti-discrimination laws, Maryland law related to collective bargaining, and other federal and state laws applicable to its employees.
      3. Employee grievances shall be resolved in an orderly and timely manner consistent with the ºÚÁÏÇ鱨վ HR Policies and/or MOU in an environment of impartiality and mutual respect.
         1. Employees and supervisors shall make every effort to resolve differences informally.
         2. Appropriate formal grievance procedures that conform to all legal requirements, and ºÚÁÏÇ鱨վ HR Policies and MOU shall be posted on ºÚÁÏÇ鱨վ’s external or internal website.Ìý
      4. General Conduct and Working Conditions
         1. ºÚÁÏÇ鱨վ shall provide an environment that promotes the safety, health, and general well-being of its employees.Ìý
         2. Each employee will uphold appropriate standards of conduct, including adherence to all applicable ºÚÁÏÇ鱨վ policies and procedures. Ìý

Implementation Procedures

The ºÚÁÏÇ鱨վ President has designated the Chief Human Resources Officer (CHRO) to administer this policy; to develop procedures as necessary to implement this policy; to communicate this policy to the ºÚÁÏÇ鱨վ community; and to post the policy and any applicable procedures on the ºÚÁÏÇ鱨վ website.

Replacement for:

USM BOR VII-1.00 – Policy on the USM Human Resources Management Program